If you already have Direct Debit facilities arranged with your bank you can use this option to produce a CSV file that can be uploaded to your bank's online portal. (You will need to ask your bank for the format that they require so that the output can be amended to suit).
You will need to go to the "Homes" screen and enter the path to the DD CSV Template file for each home.
Each Charge Template that is to be included in Direct Debit Output needs to have some settings made as shown below. You will need to create the relevant Payment Methods before trying to set this up. Select the "Direct Debit" payment method and enter a Reference and Transaction Code at the bottom of the screen. (N.B. The entries shown are only examples).
If you want to use the Sales Ledger Code as your DD reference you can either enter it manually or tick the relevant box on the System Defaults screen.
Any invoices that are generated from charge templates that have the Direct Debit Payment Method set will now be included in the CSV file output.
Click on the "Reports" tab to bring up the list of options and then select "Invoicing & Financial" followed by "Sales Invoice Direct Debit CSV File" from the menu options list.
The "Sales Invoice Direct Debit CSV File" screen will open.
Enter the required date range and select the home you wish to work with, then click on "OK" to continue.
The following information screen will then appear.
This gives the details about where the created file has been saved. Browse to the location given to find the file and upload to your bank. If the fields within the report need to be in a different order, this can be done by editing the template file in the Design function. If you are unsure about how to do this, please Contact Us.
